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Jemshah
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Asked: 2023-01-20T19:57:18+00:00 In:

Outline four situations in which a cross-reference is necessary in filing. (8 marks)November 2022

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Outline four situations in which a cross-reference is necessary in filing. (8 marks)November 2022

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    Enlightened
    1. Similar or duplicate documents: If an organization has multiple copies of the same document or documents that are very similar, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
    2. Different versions of the same document: If an organization has different versions of the same document, cross-referencing can be used to link them together and make it easy for employees to access the most recent or relevant version.
    3. Documents with multiple authors: If an organization has documents that have been written by multiple authors, cross-referencing can be used to link the documents together and make it easy for employees to access all relevant information.
    4. Documents related to a specific project or event: If an organization has documents that are related to a specific project or event, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
    5. Documents with multiple subjects: If an organization has documents that cover multiple subjects, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
    6. Documents with multiple levels of classification: If an organization has documents that are classified at different levels of security, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
    7. Documents with multiple formats: If an organization has documents that are in different formats, such as text, images, or videos, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
    8. Documents with multiple languages: If an organization has documents that are written in different languages, cross-referencing can be used to link them together and make it easy for employees to access all relevant information.
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