Factors that determine the type of report to be written in an organization DEE (OCT/NOV 2016)

There are a number of factors that may determine the type of report that is written in an organization. Some of the key factors that may influence the type of report include:

1. The purpose of the report: The purpose of the report will determine the type of information that needs to be included, and the format and structure of the report. For example, a progress report will focus on the progress that has been made towards achieving a specific goal, while a financial report will focus on the organization’s financial performance.
2. The intended audience: The intended audience for the report will also influence the type of report that is written. For example, a report that is intended for senior managers will need to be presented in a more formal and detailed manner than a report that is intended for a team of employees.
3. The available data and information: The type of report that is written will also depend on the availability and reliability of the data and information that is needed to support the report. For example, a report that is based on detailed financial data will require a different approach than a report that is based on informal feedback from customers.
4. The time and resources available: The time and resources available for writing the report will also influence the type of report that is produced. For example, a report that is written under time pressure may be more summary in nature, while a report that has been prepared over a longer period of time may be more detailed and comprehensive.