State the meaning of each of the following terminologies as used in meetings: (i) notice of meeting; (ii) sub-committee; (iii) seconder (of a motion). (3 marks)July 2020

(i) Notice of meeting: A notice of meeting is a formal announcement that a meeting will be held at a specific time and place. It typically includes the purpose of the meeting, the date, time, and location, and may also include information about the agenda and any special arrangements that have been made.

(ii) Sub-committee: A sub-committee is a smaller group within a larger organization or committee that is responsible for a specific task or function. Sub-committees are often formed to focus on a specific issue or to deal with a particular aspect of the organization’s work.

(iii) Seconder (of a motion): A seconder is a person who supports a motion or proposal that has been made during a meeting. The seconder is responsible for stating their support for the motion and may also speak to the reasons why they believe the motion should be adopted.