Measures that a chairperson takes to make sure meeting is not dominated by certain members(DEE1 OCT/NOV 2016)

In a meeting, it is important for the chairperson to ensure that all members have an opportunity to participate and contribute. If certain members tend to dominate the discussion, it can prevent others from having a voice and can lead to a less productive and effective meeting. To prevent this from happening, a chairperson may take the following measures:

1. Establish ground rules: Before the meeting begins, the chairperson can establish ground rules for participation and behavior. These rules may include things such as taking turns to speak, avoiding interruptions, and respecting the views of others.
2. Monitor participation: During the meeting, the chairperson can monitor who is speaking and who is not. If certain members are dominating the discussion, the chairperson can intervene and encourage other members to participate.
3. Use visual aids: Visual aids, such as a whiteboard or flipchart, can be used to help structure the discussion and ensure that everyone has an opportunity to contribute. The chairperson can use these aids to record the points made by different members, and to keep track of who has and has not spoken.
4. Encourage participation: The chairperson can also encourage participation by asking open-ended questions, soliciting input from all members, and providing feedback and recognition to those who contribute.
5. Use a facilitator: If the meeting is large or complex, the chairperson may consider using a facilitator to help manage the discussion and ensure that all members have an equal opportunity to participate.