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Jemshah
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Asked: 2022-12-30T12:29:08+00:00 In:

Explain four measures that should be taken in advance to make a meeting successful. (6 marks)July 2020

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Explain four measures that should be taken in advance to make a meeting successful.
(6 marks)July 2020

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    Enlightened
    1. Clearly define the purpose and objectives of the meeting: It is important to have a clear understanding of the purpose and objectives of the meeting in order to ensure that it is focused and productive. This can help to ensure that the right people are invited and that the time is used effectively.
    2. Create an agenda: An agenda helps to structure the meeting and ensures that all important topics are covered. It also helps to keep the meeting on track and prevent it from drifting off topic.
    3. Invite the right people: It is important to invite the right people to the meeting, including those who have the necessary knowledge, expertise, or decision-making authority to contribute to the discussion.
    4. Communicate the details in advance: It is important to communicate the details of the meeting in advance, including the date, time, location, and purpose, as well as any materials or resources that attendees will need to bring. This helps to ensure that everyone has the necessary information and can prepare accordingly.
    5. Ensure that the meeting location is suitable: The meeting location should be suitable for the purpose of the meeting and should be conducive to effective communication. This may include having the necessary equipment, such as a projector or whiteboard, and being physically accessible for all attendees.
    6. Follow up after the meeting: It is important to follow up after the meeting to ensure that any actions or decisions made during the meeting are implemented and that any follow-up tasks are completed in a timely manner. This helps to ensure that the meeting was productive and that the objectives were achieved.
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