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Jemshah
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Asked: 2023-01-20T19:59:34+00:00 In:

Explain five reasons why an organization may choose to use a vertical filing system. (10 marks)November 2022

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Explain five reasons why an organization may choose to use a vertical filing system.
(10 marks)November 2022

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    Enlightened
    1. Space efficiency: A vertical filing system can save space by using the vertical space in an office. This is particularly useful in offices with limited horizontal space.
    2. Easy access: A vertical filing system allows for easy access to all files, regardless of their location in the cabinet. This is because files are stored in a vertical position and can be easily seen and accessed without having to move or search through other files.
    3. Easy organization: A vertical filing system allows for easy organization of files by using dividers to separate different categories of files. This makes it easy to locate specific files and keep them organized.
    4. Durability: A vertical filing system is typically made of durable materials, such as metal or high-quality plastic, which makes it more resistant to wear and tear than other types of filing systems.
    5. Security: A vertical filing system can be locked to provide added security for sensitive or confidential files.
    6. Cost-effective: A vertical filing system is often more cost-effective than other types of filing systems, as it is simpler in design and typically requires less materials.
    7. Easy to expand: A vertical filing system can be easily expanded by adding additional drawers or cabinet as the organization grows.
    8. Fire resistant: Some vertical filing systems are designed to be fire resistant, which can protect important documents and files from fire damage.
    9. Easy to move: A vertical filing system is relatively easy to move, as it is typically designed to be light-weight and easy to disassemble and reassemble.
    10. Saves time: A vertical filing system can save time as it allows quick access to all files, which is convenient for employees to find the files they need without wasting too much time searching for them.
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