define each of the following stages of the data processing cycle: (i) data creation; (i) data preparation; Gii) sorting. (6 marks)Oct/Nov. 2022

(i) Data creation: The first stage of the data processing cycle is data creation, also known as data input or data entry. This is the process of collecting and entering raw data into the computer system. Data can be input manually, through the use of forms or input screens, or it can be imported from external sources such as spreadsheets or databases. The data can be entered by a human operator or by automated means such as barcode readers or electronic sensors.

(ii) Data preparation: After the data is entered, it goes through the data preparation stage, also known as data cleaning or data scrubbing. This is the process of reviewing, validating, and editing the data to ensure that it is accurate, complete, and consistent. Data preparation may involve tasks such as verifying data against source documents, removing duplicate entries, and correcting errors.

(iii) Sorting: The final stage in the data processing cycle is sorting. This is the process of arranging the data in a specific order, based on one or more criteria. Sorting can be used to organize data for analysis or reporting, to identify patterns or trends, or to make the data more easily searchable. Sorting can be done by using software tools or by using sorting algorithms. The data can be sorted by alphabetical order, numerical order, date order, etc.

In summary, data creation is the process of inputting raw data, data preparation is the process of reviewing and cleaning the data for accuracy, and sorting is the process of arranging the data in a specific order.