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Jemshah
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Asked: 2023-01-03T11:35:16+00:00 In:

Describe four steps in the procedure of placing an order for commodities from a supplier in a catering establishment. (8 marks)June/July 2020

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Describe four steps in the procedure of placing an order for commodities from a supplier in a catering establishment. (8 marks)June/July 2020

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    Enlightened
    1. Determine the commodity requirements: The first step in placing an order is to determine the types and quantities of commodities that are needed. This can involve reviewing inventory levels, forecasting future needs, and considering any special events or promotions that may impact demand.
    2. Identify potential suppliers: Once the commodity requirements have been determined, the next step is to identify potential suppliers who can provide the necessary goods. This can involve researching the market, soliciting quotes from multiple suppliers, and comparing prices, terms, and other factors to determine the best fit.
    3. Review supplier terms and conditions: It is important to carefully review the terms and conditions of any supplier agreement, including payment terms, delivery schedules, and other details. This can help to ensure that the terms are favorable and that there are no unexpected costs or delays.
    4. Prepare the purchase order: Once a supplier has been selected, the next step is to prepare a purchase order that clearly outlines the details of the order, including the quantities and types of commodities being ordered, the delivery schedule, and any other relevant information.
    5. Review and approve the purchase order: The purchase order should be reviewed and approved by the appropriate parties, such as the purchasing manager or the owner of the catering establishment. This can help to ensure that the order is accurate and that it meets the needs of the business.
    6. Place the order: Once the purchase order has been reviewed and approved, it can be placed with the supplier. This may involve submitting the order electronically or by phone, or it may involve sending a hard copy of the order to the supplier.
    7. Track the order and delivery: It is important to track the progress of the order and delivery to ensure that it is received in a timely and satisfactory manner. This may involve communicating with the supplier to obtain updates or to resolve any issues that may arise.
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