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Jemshah
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Asked: 2023-01-20T19:49:47+00:00 In:

Outline the guidelines that should be followed when writing the body of an office memorandum. (10 marks)November 2022

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Outline the guidelines that should be followed when writing the body of an office
memorandum. (10 marks)November 2022

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    Enlightened
    1. Be clear and concise: The body of the memorandum should be clear and concise, with the main message presented in a clear and easy-to-understand manner. Avoid using jargon or complex language that may be difficult for the reader to understand.
    2. Use bullet points or numbered lists: When presenting information, use bullet points or numbered lists to make it easy for the reader to scan and understand the key points.
    3. Use headings and subheadings: Use headings and subheadings to break up the memorandum and make it easy for the reader to navigate. This also helps to emphasize the main points and make them more easily identifiable.
    4. Use proper formatting: Use proper formatting, such as bolding or underlining, to emphasize important information and make it stand out.
    5. Use active voice: Use active voice when writing the memorandum, as it makes the writing more direct and engaging.
    6. Be specific and provide details: Be specific and provide details when outlining the subject matter of the memorandum. This will help the reader to understand the purpose of the memorandum and take appropriate action.
    7. Use examples: Use examples to illustrate your points and make them more relatable to the reader.
    8. Use proper grammar and punctuation: Use proper grammar and punctuation to ensure that the memorandum is easy to read and understand.
    9. Include a call to action: Include a call to action at the end of the memorandum, outlining what the reader should do next.
    10. Proofread: Proofread the memorandum for spelling and grammatical errors before sending it. This will ensure that the memorandum is professional and error-free.
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