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Jemshah
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Enlightened
Asked: 2022-12-28T22:22:55+00:00 In:

Explain four reasons that may make an organizations to use the departmental filing system. (8 marks)July 2020

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Explain four reasons that may make an organizations to use the departmental filing
system. (8 marks)July 2020

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  1. Enlightened
    1. Improved efficiency – One reason that an organization may use a departmental filing system is to improve efficiency by organizing and storing documents in a way that is logical and easy to access. This can help employees to find the documents they need quickly and easily, which can save time and reduce the risk of errors.
    2. Enhanced security – Another reason that an organization may use a departmental filing system is to enhance security by restricting access to sensitive documents to authorized personnel only. This can help to protect confidential information and prevent unauthorized access or misuse.
    3. Improved record-keeping – A departmental filing system can also help to improve record-keeping by providing a clear and organized system for storing and tracking documents. This can be especially important for organizations that need to maintain accurate and up-to-date records for legal or regulatory purposes.
    4. Better organization – Finally, a departmental filing system can help to improve organization by providing a structured system for storing and organizing documents. This can make it easier for employees to locate and access the documents they need, and can also help to reduce clutter and improve the overall appearance of the office.
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